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Admin Manager

Bangalore, Karnataka, India
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The Scalers is on a mission to solve the shortage of tech talent that’s holding businesses back. How? By building fully integrated engineering teams in Bangalore — the Silicon Valley of Asia. We've cracked the code of scaling tech teams with our unique model that combines recruitment, managed operations, and cultural alignment. Put simply, we say goodbye to low-quality outsourcing and hello to incredible teams of global talent. Dedicated, integrated, aligned. We call our model the smarter way to go offshore

As the Admin Manager, you will oversee all facilities and admin-related activities reporting to the Director – People & Culture.
You'll be accountable for the development of the operating budget, from the development of the annual plan to execution.  You'll drive efficiency and be a good steward of The Scaler's resources, and inform of contract and SLA adjustments. You'll partner with other leaders across the organisation to develop plans including resiliency, long-term real estate development, strategic portfolio planning, operational efficiencies, etc.

Responsibilities:
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes
• Provide an exceptional customer service experience, and be the face of workplace services to our end users.
• Sourcing for admin, facilities, transport, travel & general office requirements
• Maintain organization of office operations, procedures, and compliances
• Manage schedules and deadlines
• Operate as the lead point of contact for any and all matters specific to the execution of operational activities (Event Management, Travel Booking, Logistics, Custom Clearance of Shipments)
• Preparing reports, MIS & other documents for the admin department.
• Negotiation with the vendors to ensure timely supply & vendor management
• Raising PR/PO and coordination with finance for the payment
• Oversee materials and inventory management
• Supervise all staff facilities staff (custodians, technicians, security staff, groundskeepers etc.) and external contractors
• Control activities like parking space allocation, waste disposal, building security etc.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Allocate office space according to needs
• Handle vendor and service contracts
• Keep financial and non-financial records
• Ensure operations adhere to policies and regulations

Requirements
• Bachelor's degree in a related field, or equivalent practical experience.
• 8 years of combined admin and facility management experience and service experience with an emphasis on facilities, hospitality, corporate services, property     management, or equivalent office management.
• Based in Bangalore, the ideal candidate would be an energetic individual with good customer orientation and interpersonal skills.
• Well-versed in technical/engineering operations and facilities management best practices
• Experience collaborating with other business units to meet company goals and standards, and act with integrity in all business transactions.
• Proven record of effecting strategic change and initiatives where prudent.
• Ability to think 'out of the box and bring creative, nonstandard, and innovative solutions to the table.
• Ability to communicate in written format as well as meetings, and ability to travel across the offices in your region.
• Leadership skills, with proven ability to influence at all levels.
 

Why Join Us!

Stable and Growing 🎯

The Scalers is a leader in its industry, with multiple offices across Europe and Asia.

Working for The Scalers offers you a stable and rewarding career. Our international team in Bengaluru (Indian, French, American) and our Chief Happiness Officer will ensure we have a tremendous experience together!

Neat Perks ⛱

  • Comprehensive health insurance
  • A MacBook Pro or Lenovo T490
  • Business Trips worldwide
  • Flexible timings
  • Fun activities round the year
  • Training & development
  • Freshly roasted coffee ☕️

Enhance Your Skills 🙌

At The Scalers we use the latest technologies and will always welcome your ideas to make our product better.

Our training and development programs make sure you always stay ahead of the curve and enhance your profile!